Introduction to Meetical | Meetical Documentation

1. Summary

🎉 Welcome to Meetical for Confluence! 🎉

The basic idea is simple: Meetical automates and simplifies the process from creating a meeting in your calendar, to concise notes in Confluence, to structured follow-up on actions and decisions.

Meetical is built around three main pillars:

Meetical’s Calendar Integration helps you create Confluence pages from calendar events directly in your Outlook or Google Calendar. Meetical’s Automation for recurring meetings automatically creates structured Confluence pages at the right time and links them to the calendar for everyone, so teams do not have to set up and link agendas and notes pages manually again and again.
Meetical AI helps you capture online meetings. The AI meeting assistant can join a meeting, create a transcript, and turn the conversation into structured meeting notes in Confluence, including summaries, decisions, and action items with assignees and due dates.
Task Reports help teams keep track of follow-up work across Confluence and Jira. This makes it easier to see open tasks, review responsibilities, and make sure action items from meetings are not forgotten.

In short: Meetical automates admin work around meetings, saves time before, during, and after meetings, and helps teams move from discussion to clear documentation and follow-up.

2. Problems with traditional Confluence meeting notes

Meetical Meetings solves three main problems related to meeting notes in Confluence:

Creating meeting notes in Confluence is a manual process. It is time-consuming, gets forgotten, and creating a page just-in-time before or during a meeting takes too much time.
Manual meeting notes are often not organized well. There is no consistent naming, pages get outdated, and notes can become hard to find or abandoned.
Meeting notes are often not linked to the calendar event, or must be linked manually. That makes them hard to find, especially for people who do not use Confluence every day.

meetical-manual-vs-structured-confluence-meeting-notes.webp — Replace inconsistent manual notes with structured meeting documentation.

Creating and managing meeting pages manually is time-consuming and requires discipline. While Confluence includes a meeting notes blueprint and other meeting notes templates, manually creating pages does not scale well when teams are busy.

3. Faster and better meeting notes with Meetical

The Meetical Meetings app for Atlassian Confluence helps you find, create, and share meeting notes in Confluence faster and easier.

Meeting pages created and managed with Meetical are:

Easy to find
Easy to create
Automatically structured and organized well

Meetical pages are also more reliable and more professional: pages are linked and kept up-to-date with your calendar events. Meeting notes are complete, great-looking, and ready to share or export.

The basic concept is that every key meeting gets a dedicated Confluence page you can use before, during, and after the meeting. As best practice, these pages get linked to your calendar invites so everyone can find the page quickly.

4. Create meeting pages from your calendar

You have several options to find and create meeting notes in Confluence with Meetical Meetings.

Google Calendar and browser extensions

The Meetical Chrome Extension allows you to create Confluence meeting notes directly from Google Calendar in Chrome. Meetical also provides a Firefox Add-on for Confluence

Turn a calendar event into a structured Confluence page in seconds.

meetical-google-calendar-open-confluence-meeting-page.webp — Access the agenda and notes directly from your calendar.

Microsoft 365 and Outlook

The Outlook Add-in for Confluence lets you create, link, and find meeting pages directly from Outlook.

meetical-outlook-add-in-create-confluence-meeting-page.webp — Create meeting pages without leaving Outlook.

Meetical Calendar in Confluence

In addition to the calendar extensions, Meetical includes an integrated Confluence calendar. The calendar is connected to your Google Calendar, Outlook Calendar, or Microsoft 365 calendar.

See your meetings and meeting pages together in Confluence.

When you create a meeting page, you can choose the Confluence space and . You can use one of the included meeting templates or create your own templates.

All pages automatically get populated with essential meeting information such as date, time, location, event description, attendees, and RSVP status.

5. Automations, meeting templates, and recurring meetings

The Meetical Meetings app can add a link to the meeting page in the calendar invite. This is optional, but it helps everyone find the agenda and notes directly from the meeting event.

For recurring meetings, Meetical remembers the space and template you selected. You can create the next page with a single click, or completely automate the process for recurring meetings.

Like the Confluence meeting notes blueprint, Meetical creates additional pages to structure meetings and keep them organized:

The app creates a default Meeting Notes index page if none exists.
Recurring meetings get grouped automatically under a meeting series parent page.
Meeting notes are created under a common parent, which can be customized.

Automatically group recurring meeting notes under the right parent page.

Meetical also includes meeting macros for Atlassian Confluence. The meeting overview macro can show the meeting status, date, time, attendees, and RSVP status, and it stays up-to-date when the calendar event changes.

For recurring meetings, you can see all open tasks in the series directly below the overview macro.

Carry open action items forward across a meeting series.

6. Meetical AI: turn meetings into structured notes

Meetical AI helps teams turn live meetings into structured Confluence notes. It can capture the conversation and create a clear summary, decisions, and action items directly on the connected meeting page.

Use it when you want the meeting page to become the source of truth after the call, without starting from a blank page. Learn more in Generate Notes with Meetical AI.

Launch AI-generated meeting notes from the calendar view.

meetical-ai-meeting-notes-summary-decisions-action-items.webp — Capture summaries, decisions, action items, and feedback automatically.

7. Keep action items visible with Task Reports

Task Reports help teams follow up on Confluence action items from meeting notes. You can show open tasks on Jira dashboards or inside Confluence, so owners, due dates, and follow-ups stay visible after the meeting.

For recurring meetings, the Open tasks in this series report shows incomplete tasks from the current meeting series in one place. This makes carry-over action items easy to review without opening every meeting page.