In this guide you will learn how to configure your automation settings for your recurring meeting series.
Meeting series automations can be activated when you create your first occurrence page but can be configured and enabled or disabled any time.
Before you start
Configure the automation settings
You can configure recurring meeting automation settings from several places:
-
from the meeting series parent page in Confluence
-
from Apps → Meetical Calendar in Confluence
-
from the Chrome Extension for Google Calendar
-
from the Outlook Add-in for Microsoft 365
The example below uses the Chrome extension in your Google Calendar to configure the automation.
Step 1 - Open any occurrence of the series in your Google Calendar
Open any occurrence of the series in your Google Calendar and click Change automation settings.
Step 2 - Change the automation settings
Turn automatic page creation on or off or choose how many days before the meeting the next page should be created.
You can also enable additional options, such as adding the page link to the calendar invite or restricting page access to meeting participants.
In the section below you will find a detailed explanation of the configuration options.
Step 3 - Save the changes and open your meeting page
Click Save to apply the automation settings. You can now go back to your meeting page and start preparing the agenda or writing notes.
When the next meeting page is created, you can find and open it from:
-
the Chrome extension or the Outlook add-in.
-
the link in the event description in your personal calendar.
-
the corresponding event in Meetical Calendar.
-
below the meeting series parent page in Confluence.
Configuration options explained
Below, you’ll find an overview of all available configuration options and what each one does:
a) Automatically create pages for future events
Turn this option ON if Meetical should create future meeting pages automatically. Turn it OFF if you want to create pages manually.
You can also choose how many days before the meeting the page should be created.
-
0 creates the page on the day of the event.
-
1 creates the page one day before the event.
-
7 creates the page one week before the event.
Meetical creates automated pages during daytime in your timezone, between 7:00 and 19:00. This helps avoid page-created notifications during the night, because pages are created in the name of the connected user.
b) Add page link to calendar invite description
This adds a link to the Confluence meeting page to the calendar event description (Google or Outlook) when the page is created.
Use this if you want participants to find the meeting page directly from the calendar invite.
c) Restrict page access to participants only
This restricts each created meeting page to the participants of the calendar event.
Participants must be Confluence users with access to the space where the parent page is located. This allows Meetical to match their email addresses to Confluence users. Their RSVP status is also synced to the meeting page in Confluence.
For more details, see Page Restrictions and Permissions.
d) Meeting Series Pagination
Meeting Series Pagination controls whether a recurring meeting uses one page for the whole series or one page per meeting event.
Use multiple pages if each meeting should have its own notes, decisions, and action items.
Use a single page if the whole series should stay on one shared page, for example for lightweight 1-on-1s or small recurring check-ins.
Learn more in Meeting Series Pagination.
Need help? Contact support@meetical.io.